UpVue

Since you were awayHousekeeping agent · keeps everything in order

Every night at 02:00 it files, renames, merges duplicates, recomputes every count and sends the reminders that are due. Everything it did is under Done. Everything it could not decide is a to-do here with a link, so nothing is missed.

Last cleared 2026-10-11 18:40 · 23 actions at 2026-10-12 02:00 · 5 to-dos for people

  • Decide: is Senheng Q-20419 a quotation to keep or to discard?Nourish Kitchen · Wei LinOpen
  • Pick between two Kallang Packaging invoices for the S$1,262.50 paymentNourish Kitchen · Wei LinOpen
  • Two bank lines waiting on the client's answer since 9 OctNourish Kitchen · Wei LinOpen
  • October statement still missing; reminder sent, no fileKinetic Build · Priya N.Open
  • Xero consent pending 2 days; chase the adviser loginVerde Wellness · Daniel T.Open
  • A to-do stays here until it is ticked, and is repeated in the 07:30 email to the person named.

Operations

GDrive

How this helps your business

Nobody chases documents and nobody retypes them. However a document arrives, it is read, checked against Xero and filed before the accountant sits down.

  • Four ways in that fit the client's habit, including one where the client does nothing at all
  • 8 checks against the client's own Xero records before anyone opens a PDF
  • Every document gets a plain-English summary the accountant can read in five seconds
  • Filed as FY / month / type, the way UpVue files today, so nothing changes for the team

AI agent on this page

Reader

06:30 daily · a new file within 2 minutes

What it does

Reads every new PDF in the client's drive with Gemini, checks the fields against the client's Xero records and files it under FY / month / type.

How it helps

Replaces the capture subscription: the same fields, from the same folder, at Gemini cost

Average cost

S$0.63 per 30 runs

S$2.10 per 100 runs

Open GDrive

Ways in

1Forward an email

most clients

docs+nourishkitchen@upvuecpa.com

  • One address per client; the client forwards supplier emails, or sets auto-forward
  • Only the client's own email addresses are accepted; anything else waits for the accountant
  • Attachments land in the client's Inbox within 2 minutes

2WhatsApp

receipts on the move

+65 8581 8582 · Secondhuman number

  • A photo of a receipt from the client's registered number
  • Saved to Inbox as a PDF with the sender and time
  • Other numbers are not accepted

3Drop in GDrive

scans and batches

UpVue Clients / 02 Nourish Kitchen / Inbox

  • Shared with the client's own Google account, Inbox only
  • Drag in a scan or a whole month
  • Read the same way

4AI reads the mailbox

nothing to forward

accounts@nourishkitchen.sg · read access

  • With the client's consent, the agent reads the accounts mailbox for invoices and receipts
  • Finds them by sender, subject and attachment; ignores everything else
  • Files them to Inbox like a forward; the client does nothing
Ways inEmailforwardWhatsAppphotoDrivedropMailboxread by AIInboxRead byGemini8 checksagainst XeroFiledFY / month / typeInvoicesto matchFlags to theaccountantthe client's answer to a question lands back here

Nourish Kitchen's drive

UpVue Clients / 02 Nourish Kitchen · 14 files this month · 3 in Inbox

FileSupplierTotalModifiedRead as
SP-7731204.pdf212 KBSP GroupElectricity, 1–30 Sep 2026, 88 Joo Chiat RdS$3,650.002026-10-09Invoice
Pacific Cold Chain PCL-26-1201.pdf146 KBPacific Cold Chain Logistics Pte LtdChilled transport, 1–8 OctS$1,522.002026-10-09Invoice
Grab GX-091026-7741.pdf64 KBGrab Singapore (GrabExpress)Same-day deliveries, w/c 1 OctS$612.402026-10-08Invoice
PCL-26-1188.pdf148 KBPacific Cold Chain Logistics Pte LtdChilled transport, SeptemberS$4,185.602026-10-07Invoice
KP-8827.pdf96 KBKallang Packaging Pte LtdFood-grade cartons, 2 palletsS$1,376.132026-10-06Bank details
Sheng Siong SS-2026-1180.pdf88 KBSheng Siong Supermarket Pte LtdWholesale order, 4 OctS$1,206.402026-10-04Invoice
Ninja Van NV-SG-44871.pdf132 KBNinja Van Singapore Pte LtdParcel deliveries, SeptemberS$2,671.422026-10-03Arithmetic
Autodesk ADSK-SG-55019.pdf120 KBAutodesk Asia Pte LtdRevit, 4 seats, annualS$4,142.002026-10-02Invoice
Google Workspace 5700104848.pdf61 KBGoogle Asia Pacific Pte LtdGoogle Workspace, 6 seats, SeptemberS$73.262026-10-02Invoice
JTC JTC-INV-55102.pdf140 KBJTC CorporationWarehouse rent, OctoberS$6,758.002026-10-01Invoice

10 files in FY2026 / 2026-10 / Invoices

What the AI read

KP-8827.pdf

Kallang Packaging invoice for two pallets of cartons, S$1,376.13 including GST. One flag: the payee bank account on this invoice (OCBC 601-884221-0) is not the account on the last four bills. Confirm with the supplier by phone before paying.

Flag: Bank detailsgemini-3.8-flash2,040 tokens · S$0.0016Open the PDF

Checks against Xero

  • Bank detailsPayee account 601-884221-0 differs from the last 4 bills (601-331908-7)
  • Supplier
  • Arithmetic
  • GST status
  • Duplicate
  • Period
  • Account code
  • Currency

Fields

Supplier
Kallang Packaging Pte Ltd
97%
Invoice no.
KP/8827
96%
Date
5 Oct 2026
95%
Due
4 Nov 2026
93%
Subtotal
S$1,262.50
95%
GST 9%
S$113.63
94%
Total
S$1,376.13
96%
Payee account
OCBC 601-884221-0
91%

Draft bill for Xero: 5100 Cost of goods sold · 9% input · S$1,376.13

FieldOn the invoiceIn Xero
Payee account601-884221-0601-331908-7 on 4 previous bills